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Substance Abuse Coalition of Kanabec County

Article 1 – Name

The name of this organization shall be the Substance Abuse Coalition of Kanabec County (SACK).

Article 2 – Vision/Mission Statement

Vision –The Substance Abuse Coalition of Kanabec County envisions a community of people who embrace and enjoy life fully, and who reject the cultural pressure to abuse alcohol, tobacco, and other drugs.

Mission – The mission of the Substance Abuse Coalition of Kanabec County is to: Promote safe and healthy choices and respond to problems caused by alcohol, tobacco, and other drugs, amongst all community members.

Thematic Statement – Healthy Choices, Healthy Communities

Article 3 – Membership

Membership shall be open to any organization, business, agency, or individual that supports SACK’s vision and mission. SACK will be comprised of an Executive Committee and four sub-committees:  Education and Prevention, Youth, Intervention and Treatment, and Law Enforcement and Legislation.

Article 4 – Meetings

The Executive Committee will meet monthly.  The four sub-committees listed in Article 3 will meet regularly as determined by the sub-committees to conduct official business.  Official business for the Executive Committee will include, but is not limited to: reports from the four subgroups, discussion of projects and goals, nomination/election of officers, and review of the bylaws.  Official business for the sub-committees will include discussion of projects and goals.  The Executive Committee will be comprised of the SACK facilitator, each chairperson of the four sub-committees, and 2-3 additional community members.  Members of the Executive and four sub-committees will be comprised of the following twelve (12) community sectors:

  1. Youth
  2. Parents
  3. Business community
  4. Media
  5. School
  6. Youth serving-organizations
  7. Law enforcement agencies
  8. Spiritual or fraternal organizations
  9. Civic and volunteer groups
  10. Healthcare professionals
  11. State, local, tribal government
  12. Other organizations involved in reducing ATOD abuse (including but not limited to: staff funded under grants)

Active members are expected to attend at least eight (08) meetings per year.  Individuals wanting to be an integral part of SACK, but unable to attend monthly meetings, will be considered auxiliary members.  Auxiliary members may attend quarterly Executive Committee and all sub-committee meetings as desired.  They may request meeting minutes from any of the committees.

All SACK members will be invited to attend quarterly Executive meetings.  The goal of these meetings shall be to help inform all members of the various SACK sub-committees about the activities of the other sub-committees, to elect officers and appoint committee chairs, to clarify any overlap or duplication of services, and share or review the vision and mission of SACK.

Written or e-mailed notice of each meeting shall be sent to each member at least one (01) day in advance of each meeting or as determined by the sub-committee members themselves based on the desires of the sub-committee participants.

Meetings will be led by the Chair or the Co-chair. 

Article 5 – Officers – (To include: Nominations/Elections/Responsibility of)

Executive Committee
Chair (list duties of)
1. Shall serve a one (01) year term and can be re-elected for up to three (03) consecutive terms.
2. Shall work with the SACK facilitator to oversee all aspects of SACK activities.
3. Shall call regular meetings of the Executive Committee as well as the quarterly Executive meetings of SACK.
4. Shall lead the meetings with the help and assistance of the SACK facilitator.

Vice-Chair (list duties of)
1. Shall serve a one (01) year term and can be re-elected for up to three (03) consecutive terms.
2. Shall stay informed and aware of SACK activities through their involvement on the Executive Committee.
3. Shall serve as chair in the event that the chair is absent or unable to serve.
4. Shall provide input on all Executive Committee discussions.

Secretary/Treasurer (list duties of)
The role of Secretary/Treasurer is the responsibility of the fiscal agent, Kanabec County Public Health. Therefore, Kanabec County Public Health will perform the duties listed below. 

  1. Responsible for taking minutes.
  2. Provide quarterly treasurer report.
  3. Monitor and control budget.

Sub-Committee
Chair or Co-Chair (list duties of)
1. Shall serve a one (01) year term and can be re-elected for up to three (03) consecutive terms.
2. Shall work with the SACK facilitator to oversee sub-committee aspects of SACK activities.
3. Shall attend regular meetings of the Executive Committee as well as the quarterly Executive meetings of SACK.
4. Shall lead the sub-committee meetings with the help and assistance of the SACK facilitator (when present).
5. Shall designate a member to serve as sub-committee chair in the event that the chair is absent or unable to serve.
6. Will designate a member of the sub-committee to be responsible for taking minutes and submitting them to the Executive Committee’s Secretary/Treasurer before the following Executive Committee meeting. (This role may be filled by the chair or co-chairs.)

Elections
1. Elections of the above officers will be held at the first quarterly meeting of the calendar year (March), to take effect in April.
2. All who are official members of SACK will be eligible to nominate and vote. (As defined in Article 4).
3. Because the Executive Committee Secretary/Treasurer position is held by Kanabec County Public Health, as stated above, elections will not be held for this office.

Article 6 – Voting (to include voting privileges, methods of voting, voting quorum)

Consensus in decision making will be sought among the Executive Committee.  If consensus cannot be achieved, decisions will be made by a majority vote of the active and auxiliary members present at the meeting, provided a quorum is present.  Five (05) members constitute a quorum for the conduct of business.  Voting will occur by voice, show of hands, or ballot at the request of a member.

Article 7 – Sub-Committees

SACK will consist of four sub-committees, those being:  Education and Prevention, Youth, Intervention and Treatment, and Law Enforcement and Legislation.

Article 8 – Amendments of Bylaws

Example 1:  Bylaws may be amended at any of the SACK quarterly Executive meetings by a 2/3 majority vote of those active and auxiliary members present (provided a quorum is present), given the amendment has been submitted in writing to all coalition members one (01) month prior to the next quarterly Executive meeting.

Article 9 – Order of the Meetings

Because SACK is recognized as a committee and not a board, parliamentary procedures such as Roberts Rules will not be necessary to conduct official business.

Def:  Board—a group of persons having managerial, supervisory, investigatory, or advisory powers (i.e., Board of Directors, Board of Examiners).
Def:  Committee—a body of persons delegated to consider, investigate, take action on, or report on some matter.
Source:  Merriam-Webster’s Collegiate Dictionary Tenth Edition